Medical & P&I

Dear P&I Correspondent, We are writing to notify you of a medical incident that occurred on board the MV Horizon Star (IMO: 9876543, Flag: Malta) on [DATE] at approximately [TIME] while the vessel was berthed at the Port of Rotterdam. Incident details: – Seafarer: [Full Name], Rank: Able Seaman – Nature of injury: Fracture of the right wrist sustained during cargo operations – The seafarer was taken ashore and admitted to Rotterdam Medical Centre – The incident has been recorded in the Official Log Book by the Master We kindly request you to: 1. Assign a local P&I correspondent to assist with medical arrangements 2. Confirm coverage under the current P&I insurance policy 3. Advise on the repatriation procedure once the seafarer is medically fit to travel Please find attached: – Accident / Incident Report – Official Log Book extract – Medical fitness certificate (pre-employment) – Crew Agreement (Employment Contract) We will keep you updated as further medical reports become available. Yours sincerely, [Your Name] Crew Manager | JK Manning Agency Tel: +[number] | crew@jkmanning.com

ACCIDENT / INCIDENT REPORT Vessel: [Name] | IMO: [Number] | Flag: [State] Location on board: [e.g. main deck, near mooring station] Person(s) involved: [Name, Rank] 1. Description of incident [A factual, chronological account of what happened. Avoid speculation or blame.] Example: "The seafarer was walking across the main deck when he slipped on a wet surface near the mooring station." 2. Injuries / damage sustained [State the nature and extent of any injury or damage.] Example: "The seafarer sustained a fracture to his right wrist." 3. Immediate actions taken [First aid, medical attention, notifications made.] 4. Root cause [The underlying reason the incident occurred — not just the immediate trigger.] Example: "Root cause: inadequate non-slip coating on the deck near the mooring station." 5. Corrective action [Steps taken or planned to prevent recurrence.] Example: "Non-slip coating to be reapplied across all weather decks within 30 days. Toolbox talk conducted with deck crew." 6. Witness statement(s) [Attach separately if applicable.] Reported by: [Master / Officer name] Date submitted: [Date]